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Creating
Any two column Google Spreadsheet can become a set of flashcards or a reference guide.  We have created three templates that:
· makes creating content easy,
· gives you control over how certain fields display on your mobile device,
· gives you control over certain modes, e.g., disable multiple choice, Study Mode, and Q&A reversal
· makes the content search-able if you later share the document with gWhizMobile@gmail.com (for gFlashPro/gFlash+) or  gWhizMobile.Ref@gmail.com (for gRef)

Please select the template that best fits your needs and device:

gFlashPro and gFlash+ Two Column Flashcard Template:
· Two column: Question (Column A) & Answer (Column B) format
(for iPhone/iPod touch and BlackBerry only)
· Column B can also be used as a source of three alternative answers when viewed in multiple choice mode
· Supports hosted image urls for questions and answers (except when viewed as multiple choice answers)
(for iPhone/iPod touch only)
· Supports html text formating (bold, italic, etc.)

gFlashPro and gFlash+ Multiple Choice Test Template (for iPhone/iPod touch only):
· One Question (Column A) and with up to five unique Answers (Column B thru F)
· Typically used to prepare for academic tests and certification exams
· Supports hosted image urls for question
· Put the correct answer in column B (the gFlashPro display position will be randomized) or prefix the correct answer with two greater than signs >>
· html text formating is not supported in this mode, i.e., typically these are simple text cards with the font size controlled by gFlashPro and gFlash+
 
gRef Reference Guide Template (for the BlackBerry):
· one label (Column A) with supporting detail in (Column B).
· Typically used for carrying useful reference lists: computer commands, index of terms, recipes, etc. 

If you do not already have a Google account, you can set one up for FREE at www.google.com by selecting the Gmail link on the top left and then “Sign up for Gmail”.  After you set up Gmail, you will want to select the Documents link to set up your Google Documents which allows you to create and edit spreadsheets.

Please follow the instructions below or review our brief creating and sharing flashcards demonstration from your desktop computer.

To use a gWhiz Template:
· Click on the appropriate link above.
· You will be able to view the spreadsheet but you will need to sign in to Google Documents to make any changes
· Once signed in to Google Documents, select "File" and "Create a copy..."  in the drop down menu.  Name the file as you would like it to appear on your device, e.g., "Spanish Vocabulary".
· You'll see we have prepopulated the template with labels indicating where your data should be entered, e.g., questions in Column A, answers in Column B.
· Once you've entered your data, it's ready to use on your device.  Use the "Get My Google Data..." or "From Google Docs" option on your device, log in to your account, and select the spreadsheet you have created to download it.  See the "Adding Flashcards" section if you have trouble with this step.
· You're done!  Well almost ... if you think the information would be useful to someone else, please share it with the gWhiz Catalog or a friend, see "Sharing Flashcards" for details.
· Also, a tip for Google spreadsheets; intra-cell multi-line entries requires a shift+enter or control+return (depending on your desktop computer type) to stay in the same cell.   gFlash+ will automatically wrap text but if you want items to display on separate rows, you may find this helpful.
 
Note: be sure to use Google Spreadsheets not Google Forms
· To tell the difference, Google Spreadsheets have a small bar graph icon when you view them in your Google Documents index
· Google Forms look very similar to Google Spreadsheets but have a small check icon instead
 
Need to make a quick edit from the device?
· iPhone and iPod touch users may want to consider adding the Google mobile applications to their device.  Google Documents on the iPhone and iPod touch allows a user to edit spreadsheet cells from the device.  After you have made the edits in Google Documents, return to gFlash and redownload the cardset.
 

EXTRA FOR EXPERTS...

Flashcards with Images:
· gFlashPro, gFlash+, and gRef all support image files hosted on the internet, see "Dog Breeds" or "Sign Language" examples in the gWhiz Catalog.
· An active data connection is required on the device to display the image.  Note that gFlashPro also caches the images for offline use.
· Enter the whole url reference to the image and it will be called in realtime when the application displays that item, e.g., http://www.gwhizmobile.com/myimage.png
· The “http:” must start in the first character of the cell.  If you do not want to scroll around to see the entire image, 220x145 pixels is probably a good size (optimum size varies by mobile device).
· Several customers have had success using TinyPic.com

Flashcards with Audio Files (for iPhone and iPod touch customers with gFlashPro):
You can embed both audio (.mp3, .mp4, and .wav) references to files stored on the Internet to the appropriate Google Spreadsheet cell.  These files are then either downloaded to your device when you first download the cardset or in real time.  Therefore an active wireless connection is required to initially load and cache the audio files.  The best way to demonstrate this is through examples.  This Bird Sounds includes audio files, images, and text in both the question and answer side of the card.  You may want to create a copy to experiment with your own audio files.  You will need to find a host location for the audio files, e.g., a website included with your home Internet service or Google Sites.
 
Flashcards with Video Files (for iPhone and iPod touch customers):
You can embed for example YouTube video file references into the appropriate Google Spreadsheet cell.  These files are not cached and the url is called when the flashcard is displayed.  Therefore an active wireless connection is required to load and display video files.  The best way to demonstrate this is through examples.  This gFlashPro cardset includes an embedded YouTube demonstration.  You may want to create a copy to experiment with your own video files.  You will need to find a host location for video files, e.g., a website included with your home Internet service, Google Sites, or YouTube.
 
HTML Text Formating for iPhone and iPod touch customers:
Several customers have requested more control over how cardset data is displayed on the iPhone.  By setting the "usewebview" field on the -info worksheet in the gFlash Two Column Flashcard Template to TRUE, the html formats (e.g., size, bold, italics) will be displayed on the device.  A tip, you can use Google Documents (not spreadsheets) to create and format the text appropriately, then using the "Edit", "Edit HTML" feature.  The raw HTML can be copied and pasted into the appropriate cell in the Google Spreadsheet you would like formatted.  To see an example of how font sizes can be controlled in HTML, click here or to see the result on your mobile device search for "HTML Font Size Example" in the gWhiz Catalog

The "-info" worksheet:
On the second worksheet in each template you can control certain aspects of the way the data set is displayed.  At a minimum, please fill out the "Description" and "Tags" fields.  We plan to enhance our search capability in the future and it will make it it much easier for others to search if the file has a recognizable name and these two fields completed.  See the template for definitions of how each tag works.

Note that:
· If you use any of the settings on the -info worksheet, make sure that the first and second worksheet have the same name, differing only by the "-info" extension.
· Do not change the contents of Column A on the -info worksheet, enter your data in Column B next to the appropriate label.

Fields that Apply to All Content Types and Devices:
· "tags": add words here that will help a search engine find the content, similar to keywords you would use in a library search.  Separate each tag with a space.
· "description": enter a text description that will be displayed as the subtitle line you see within the application.
· "titleoverride": (BlackBerry Only) overrides the convention of using the first worksheet's name (e.g., Sheet1) name for the content name.  The value entered here becomes the displayed title on the device.
· "author": If desired, enter an author.  This will be displayed when viewing in the gWhiz Catalog from the web.
· "copyright": Currently all gWhiz data sets are distributed via a GNU Free Documentation License.  See the gWhiz Terms & Conditions for details.

Fields that Only Apply to gFlashPro and gFlash+ on the iPhone, iPod touch, and BlackBerry:
· "multiplechoice": TRUE or FALSE.  Enter TRUE (the default if nothing is entered) if you would like Multiple Choice Mode to work with this cardset, enter FALSE if not.  NOTE: this field applies only to two column gFlash+ spreadsheets where you would like gFlash+ to randomly display three alternative answers from other rows in Column B.  Use the multiple choice template to establish several answer choices unique to a question.
· "reversable": TRUE or FALSE.  Enter TRUE (the default) if you would like questions and answers to be reversible on the Front and Back of the cards, enter FALSE if not.  Making the questions and answers reversable is helpful for learning different languages, however, it is not appropriate for most trivia cardsets.
· "testonlymode": TRUE or FALSE.  Enter FALSE if you would like both Test and Study Modes. If set to TRUE, does not allow "Study Mode"; all uses of this cardset are scored.
· "welcomemessage":  This message will pop-up when you start this cardset.
 
Additional Fields that Only Apply to gFlashPro and gFlash+ on the iPhone and iPod touch:
· "overrideR2L":  TRUE or FALSE.  Enter TRUE if your flashcard set contains a language that reads left to right (e.g., Arabic, Hebrew).
· "usewebview": Enter TRUE if you would like to use HTML formatting in your cardset to control bold, italics, font size, etc.  The default is FALSE and gFlash+ will automatically format the text for the device screen.  When using HTML the multiple choice option will be grayed out (not supported) on two column spreadsheets.  HTML formatting is currently not supported for Multiple Choice Test Templates. 

Additional Fields that Only Apply to gFlashPro on the iPhone and iPod touch:
· "autoshuffleOff": TRUE or FALSE.  Enter TRUE to disable the auto-shuffle feature on your first pass through the cardset.  This is helpful for learning ordered lists.  If set to FALSE (the default) cards will be displayed in random order.

Fields that Only Apply to the gRef Template for the BlackBerry:
· "hidepreview": When in a reference guide, hides Detail when set to TRUE, making the list visually easier to scroll through.  Default is FALSE or blank.
· "switchlabeldetail": By default gRef uses column A for the Label and column B for Detail.  Set to TRUE to reverse Label and Detail.  Default is FALSE or blank.

Once you've created the content, follow the "Adding" instructions for loading it on your mobile device.  You can also share your content like any other document in Google Documents, see our "Sharing" page for more details.

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